How Does Automation Help in eLearning Compliance

Every organization has to meet industry standards and abide by regulations. This helps them operate effectively and avoid the risk of getting heavily fined, lowering employee safety, and loss of business. So, it is essential that your workforce is getting the compliance training it needs to comply with the laws and regulations pertaining to your company’s procedures and operations.

Challenges of Compliance Training: The Need for Automation

Most L&D professionals now use eLearning to deliver compliance training because of its ability to create more engaging, interactive, and retentive learning experiences. But even with eLearning compliance, there are some risks associated with compliance training.

For a dynamic workforce, managing compliance training can be challenging. Put simply, keeping track of the compliance training of a diverse and increasing workforce can take a huge toll on your time and resources. Apart from that, some of the compliance training certifications expire. This means that your employees need to be recertified for those programs periodically.

Regulatory compliance is also audited every now and then. This makes it essential for you to track eLearning compliance diligently and regularly. The auditors also require the organizations to conduct internal audits for regulatory compliance and record the results. So, you also need to maintain records for audit processes and trails.

Another challenge for L&D professionals while delivering eLearning compliance is to ensure learning and understanding in employees. Since the employees are the least interested and engaged in compliance learning, making the training programs more interactive and engaging through eLearning elements is not enough. Monitoring and analyzing learner engagement and performance is very essential to measure the effectiveness of compliance training and ensure better learning and understanding.

How can Automation be Used in eLearning Compliance?

Here are four applications of automation in eLearning compliance that can be employed to ensure better management and delivery of compliance training:

1. Auto-Scheduling and Auto-Enrollment

With the help of automation, you can set up automatic scheduling and enrollment for compliance training programs. This can be really helpful for a workforce with a large number of employees with new employees getting hired all the time for different job roles. Automatic Scheduling and Enrollment can be done for every employee on the basis of their position and the number of programs they have to take.

2. Automated Notifications

With automation, you can send notifications about completion statuses, upcoming programs, deadlines, etc., to the employees. This is especially helpful for recertification programs because you don’t have to go through the trouble of setting up the process manually.

3. Auto-Tracking and Reporting

With regular tracking of your eLearning compliance programs, you won’t have to worry about keeping a track of compliance training for different segments of employees. Also, automation allowed you to maintain audit trail reports in the format required by the authorities which marginally simplifies internal compliance audits.

4. Ensuring Learning and Understanding

Automation gives you the additional ability to capture the completion details of a course. This includes time taken on various pages and the issuance of a completion certificate to the attendee. It also allows you to offer intelligent assessments for every participant with the help of a proctored environment.

Wrapping up, compliance training can be really hard to manage without the power of automation in your quiver. With automation, you’ll be able to tackle every challenge associated with eLearning compliance.

At GCube, we have 20 years of experience and 80+ industry awards in learning technologies; and would love to hear your thoughts, queries, and suggestions. Write to us if you would like to know more about eLearning compliance training for your organization or talk to us today!